Privacy Policy

Introduction

Aman Workforce ("we", "us", or "our") is committed to safeguarding the privacy of our candidates, clients, and website users. This Privacy Policy outlines how we collect, use, and protect your personal information to ensure a safe and secure experience when engaging with our services.

Right to Object

You have the legal right to object at any time to:

1. The use of your personal information for direct marketing purposes.
2. The processing of your personal information based on our legitimate interests unless there are compelling legitimate grounds for our continued processing.

Who We Are

Aman Workforce is dedicated to providing recruitment, training, and consultancy services in Addis Ababa and beyond. This Privacy Policy explains how we handle the personal information you provide to us or that we collect through various channels, including our website, written correspondence, and direct interactions with our team.

Information We Collect

We collect personal details such as your name, contact information (including your email address), and other relevant information from your Curriculum Vitae ("CV"). This may occasionally include sensitive personal data, such as criminal convictions or ethnic origin, if you voluntarily provide this information.

Additional personal information may be collected during the course of our relationship, either directly from you or from third parties, such as organizations we have shared your CV with for job applications.

How We Use Your Personal Information

We process your personal information for our legitimate business purposes, including but not limited to:

1. Providing recruitment and training services to you.
2. Maintaining our business relationship with you as a candidate, client, or website user.
3. Allowing you to submit your CV for job applications or general inquiries.
4. Matching your details with job vacancies to assist in finding suitable employment.
5. Retaining your details for future job opportunities beyond the specific role you initially applied for.
6. Responding to your inquiries and providing updates on industry news, events, and promotions (with an option to opt-out of such communications).
7. Fulfilling contractual obligations to our clients.
8. Sharing your personal information with trusted third parties to provide additional services, such as reference and qualification checks.
9. Complying with legal or regulatory requests where required.

Legal Basis for Processing Your Information

Under relevant data protection laws, our main grounds for processing your personal information are:

• Contractual Necessity: Processing is necessary to fulfill a contract with you or to take steps at your request before entering into a contract.
• Legal Obligation: Processing is necessary for compliance with legal requirements.
• Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party, provided your rights do not override these interests.
• Consent: In some cases, we may request your consent for specific data processing activities.

Sharing Your Personal Information

We may share your information with:

1. Clients: To facilitate job placements and applications.
2. Trusted Third Parties: For services like reference checks, qualification verifications, and skills assessments.
3. Affiliated Companies: Within our group to provide enhanced services and job opportunities.
4. Regulatory and Law Enforcement Agencies: When legally required to do so.

We take appropriate measures to ensure your data is protected when shared with third parties, especially those outside of our immediate jurisdiction.

Data Retention

We retain your personal information for as long as necessary to provide our services and to fulfil our legal obligations. This period may vary based on the nature of our relationship with you and applicable legal requirements. We regularly review and update our data retention practices to ensure they align with best practices.

Your Rights

You have the following rights concerning your personal information:

• Right of Access: Request a copy of the personal data we hold about you.
• Right of Rectification: Correct any inaccurate or incomplete information.
• Right of Erasure: Request deletion of your data when it is no longer necessary for the purposes it was collected.
• Right to Object: Object to processing based on legitimate interests or direct marketing.
• Right to Restrict Processing: Request limited use of your data in certain circumstances.
• Right of Data Portability: Obtain and reuse your data across different services.

To exercise these rights, please contact us using the details provided in the "Contact Us" section below. Please note that certain rights may be subject to legal limitations and exceptions.

Security of Your Data

We implement robust security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no internet transmission is entirely secure, and we cannot guarantee the absolute security of your data.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We encourage you to review this policy regularly to stay informed of how we protect your information.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal data, please contact us at:

Aman Workforce
Addis Ababa, Ethiopia
Email: info@amanworkforce.com
Phone: +251 11 123 4567

Effective Date: 01 November 2024